One spine, from the first inquiry to the approved agreement.
The operating layer runs the administrative work a contractor would otherwise staff to five or ten office hires. Here is the day before, the day after, and the pipeline in between.
The contractor's day before the operating layer
The owner is the bottleneck. Every inquiry, every scope, every estimate, every proposal waits on one person who is also in the field, on the phone, or asleep.
- Inquiries sit in an inbox until the owner gets to them.
- Scoping and estimating happen at night, after the job site.
- Proposals take business days to reach the client.
- Follow-ups, reminders, and reviews fall through the cracks.
The contractor's day after the operating layer
The layer runs the back office. The owner inspects crews, closes work, and approves what the layer prepared. The pipeline moves whether the owner is at the desk or not.
- Inquiries are captured, qualified, and routed on arrival.
- Scope and estimate are drafted from voice or text in minutes.
- Proposals are client-ready in seconds, not days.
- Follow-up, reminders, and review requests run on their own.
The five-stage pipeline
Every job moves through the same spine. Each stage hands clean, structured data to the next.
01
Lead Capture
Inbound inquiry parsing and routing.
02
Scope Writer
Voice or text to a structured scope of work.
03
Estimator
Scope to a priced estimate.
04
Proposal Writer
Estimate to a client-ready proposal.
05
Agreement
Approved proposal to an executable agreement.
What ContractorOS does not do
ContractorOS runs the front-to-agreement spine. It does not try to be your whole stack. It connects to the tools you already use for the rest.
- Accounting and bookkeeping
- Crew scheduling and dispatch
- Jobsite photo and progress tracking
- Payments and invoicing